Stop managing your business on WhatsApp and Google Sheets. Start running it on a system.
Bring Clarity to Everyday Operations
If your business depends on you daily, it's not a system.
About
What is Process HQ?
A web + mobile platform (iOS + Android) that empowers organizations of any industry to streamline tasks, manage processes, and gain deep operational insights across locations and teams.
"Adaptable for manufacturing, healthcare, finance, retail, logistics, and more — designed for any business that values operational excellence."
If this feels familiar, ProcessHQ is for you.
Most businesses don't fail because of effort. They fail because execution depends on people, not systems.
Work moves only after reminders
If nobody follows up, things don't move.
- Work moves step-by-step through a defined flow (FMS).
- Each step has an owner and checklist.
- No checklist = no movement.
No one is clearly responsible
Teams argue instead of solving.
- Every step has clear ownership.
- No confusion on who must act next.
- Escalations become visible, not hidden.
WhatsApp is the process
Important work gets lost in chats.
- Tasks live in one system, not scattered chats.
- Updates are tracked with status and proof.
- Nothing gets lost or forgotten.
Google Sheets shows stock, reality is different
Production stops because materials are missing.
- IMS shows real available stock by warehouse.
- Stock updates when it moves.
- Production can be blocked until stock is ready.
Too much depends on one person
When they are absent, work gets stuck.
- Work is defined as steps, not tribal knowledge.
- Ownership and handover are visible.
- New people can execute with checklists.
No visibility on what is stuck where
Owners keep asking: What's the status?
- Live status for each process and task.
- Bottlenecks and delays are visible.
- MIS reports show performance automatically.
Same mistakes happen again and again
Because nothing is tracked properly.
- Repeat issues get logged (Help Tickets).
- Recurring tasks ensure routine work is done.
- Reports show what keeps failing.
Branches work in their own way
HQ has no real control or visibility.
- Standard flows can be used across branches.
- HQ can see performance and delays.
- Local teams execute with clear ownership.
See it in action
One FMS engine. Built around your business.
Switch the preset below to see how the same engine adapts to Purchase, Production, HR, Service or Sales — with your steps, your doers, your timings.
Step Status
Steps & doers are configured per businessPurchase Request
PR-4821 raised · 12 line items · ₹4,80,000 est.
Other live entries
last 24hModules
Core Modules & Capabilities
21 powerful modules across Task Management, FMS & Process, Ground Operations, Insights, and Integrations.
Task Management
Executive Delegation
Delegate tasks with context, track commitment, and receive completion reports — no chasing needed.
Help Ticket System
Raise tickets, assign ownership, escalate blockers, and close requests with full accountability.
Recurring Task Management
Schedule daily, weekly, and monthly tasks — track discipline, flag missed work, and never repeat a miss.
Holiday Task Pre-Planning
Replan tasks ahead of holidays and leaves — reassign owners, shift deadlines, and keep work flowing without last-minute chaos.
FMS & Process
FMS — Flow Monitoring System
Build step-by-step processes defining What, When, Who and How. Add checklists, set conditions, and spot delays.
Bottleneck Identification
Automatically highlight which steps are causing the most delays — so you fix the right problem first.
FMS Performance Meter
Score every process and team member in real time — see who's on track and who needs attention instantly.
Auto-Generated Flowchart
Every FMS you build is automatically converted into a visual flowchart — no manual diagramming needed.
Process Connector
Automatically trigger inventory IN/OUT movements when a mapped FMS step is completed — no manual entry.
Process Automation
Auto-send emails, reassign steps, and trigger alerts based on process conditions — no manual intervention.
Ground Operations
Full Kitting
Block production from starting until all materials, information, and labour are confirmed available.
PMS — Production Management
Execute production orders against a BOM with planned vs actual tracking at every stage and shift.
Bill of Materials (BOM)
Define component linkages with multi-stage configuration, wastage %, cost per unit, variant management, and intelligence capture.
Inventory Management (IMS)
Track every SKU — raw materials, WIP, and finished goods with safety stock levels, lead times, and auto sync.
Warehouse Management
Manage stock movement, levels, and discrepancies across multiple independent warehouse locations in real time.
Vendor Management
Manage your vendors, keep track of the best ones, control existing, and develop new vendors systematically.
Cost & Wastage Tracking
Monitor cost per stage, material overuse, wastage, and GP variance at every step of production.
Insights
Employee MIS Reports
Get overdue reports, bottleneck graphs, and planned vs actual scores — track team performance in real time.
360° Reports
Department-wise, process-wise, and employee-wise performance views — a complete top-down picture of your operations.
Real-Time FMS Updates
Get live updates on every FMS step — see status changes, completions, and delays the moment they happen.
ProcessHQ GPT
Ask any business question in natural language — get instant answers, process insights, and reports.
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Technology
Industry 4.0 / 5.0 Alignment
Process HQ is built for the intelligent operations era, with features designed to enhance your digital transformation journey.
What is Industry 4.0 / 5.0?
Industry 4.0 / 5.0 represents the latest industrial revolution, characterized by the fusion of digital, physical, and biological systems. It embraces automation, real-time data exchange, AI, and smart technologies to create interconnected, intelligent operational ecosystems.
In this new era, organizations need sophisticated tools like Process HQ that can streamline workflows, provide real-time analytics, and enable data-driven decision making across all operational levels.
Smart Task Automation
Automate routine tasks with intelligent routing and execution.
AI-Powered GPT Assistant
Get insights and complete actions through natural language interaction.
Workflow Speedometer
Measure and optimize process velocity with real-time performance indicators.
ERP/Tool Integration
Connect seamlessly with your existing enterprise software ecosystem.
Digital Twin of Ops
Create a digital representation of your operational processes via FMS.
Not just digital. Industry 4.0 / 5.0 ready.
Comparison
FMS vs ERP: Layer 1 vs Layer 2
Understand how Process HQ's Flow Management System (FMS) complements your existing ERP infrastructure.
| Feature | Layer 1 – FMS (Process HQ) | Layer 2 – ERP (SAP, etc.) |
|---|---|---|
| Purpose | Daily operational workflows | Financial, HR, supply chain transactions |
| Example 1 | Raise & route a purchase request | PO creation, vendor payment |
| Example 2 | Expense approval workflow | Ledger entries, tax calculations |
| Example 3 | IT service desk request handling | Asset management, depreciation tracking |
| Example 4 | Employee onboarding checklist | HR record creation, payroll setup |
| Example 5 | Order fulfillment tracking & status updates | Inventory management, invoicing |
| Flexibility | Customizable per department | Structured and rigid |
| Visibility | TAT benchmarks, bottlenecks, loop time | Limited process-level insights |
Analytics
Process Performance Insights
Our Flow Management System provides unparalleled visibility into your operational performance with real-time analytics and visualization.
FMS Speedometer
Bottleneck ID
TAT Benchmarks
Visual Flowcharts
Efficiency Analytics
Favorite Processes
Performance Dashboard
Interactive visualization of your operational metrics, bottlenecks, and workflow efficiency.
Coming Soon
Future Roadmap
We're continuously enhancing Process HQ to deliver even more value to your organization.
Process HQ GPT
Advanced AI assistant that allows you to interact with your operational data through natural language, providing instant insights.
Learn MoreCapacity IQ (Velocity Management)
AI-based utilization insights to plan hiring or load balancing, optimizing your workforce allocation.
Learn MoreGoals & OKRs Module
Company goals linked to personal execution plans, providing clear alignment between strategic objectives and daily operations.
Learn MoreMulti-Branch / Multi-Location Support
Centralized visibility with local autonomy across all your organizational locations, enabling corporate oversight.
Learn MoreOur product roadmap is informed by customer feedback and evolving industry needs.
Ecosystem
Integration Capabilities
Process HQ connects where work happens, allowing seamless integration with your existing tools.
Get Started
Operational discipline leads to long-term business success
"Quality means doing it right when no one is looking."
— Henry Ford